When will I know whether I have got a stall?
Completing and submitting an ‘Application Form’ is not a guarantee that you have reserved a space. We defer deciding which applications are successful until all the applications are in. This is because it is always oversubscribed, (particularly the festive event) and to try and ensure that we have a good mix of stalls.
We aim to contact you at least six weeks before the market date to let you know if you have been successful or not; you will receive an email either way. Please make sure we are on your safe senders list. You will be told the pitch number in that email.
How do I pay for a pitch?
Successful applicants can pay via the QR code attached to the acceptance email. Scan it with your smartphone camera and open the link. You will then see a payment page for your stall amount. You are invited to pay via one of several methods e.g. apple pay, bank transfer etc… It is important that we can match the payment to you so that we can see you have paid before the deadline. We will explain the process clearly in an email to you.
If you wish to pay by cheque please contact us as this is by previous arrangements only. WE NO LONGER ACCEPT CASH PAYMENTS BEFORE OR ON THE DAY.
What documentation do stall holders need to provide?
All Traders are required to have their own Public Liability insurance to a minimum of £5million cover, no less. This is non-negotiable and documentary evidence will be required from you before your pitch is confirmed.
All Traders must undertake risk assessments and submit two documents to us; a GENERIC RISK ASSESSMENT and a separate FIRE RISK ASSESSMENT. Guidance will be issued as appropriate.
Food producers/traders are required to have undertaken Food Hygiene training and operate in accordance with current UK legislation. This involves having a FMS (Food Management System) underpinned by HACCP (Hazard Analysis and Critical Control Point) principles.
Food producers/traders, evidence of registration with a local authority and a Food Hygiene Rating of 4 or 5.
Any Stallholders using LPG (Liquified Petroleum Gas) and/or LPG powered generators will be required to produce GAS Safe inspection records and other maintenance/testing certificates as required by us.
Where is my stall pitch located?
Stall numbers 1 to 71 are located on the one-way section of Sharrow Vale Road.
Stall numbers 72 to 86 are located in Stewart Road (Lescar) car park.
Stall numbers 87 to 97 are located in Peaks sports bar car park.
Trailer pitches 98 & 99 are within a closed section of Sharrow Vale Rd/Steel Rd.
ONLY stall numbers 1 to 70 should enter via Hunter’s Bar roundabout to help ease congestion.
Volunteer STEWARDS will direct you but a site plan will have already been sent those offered a provisional pitch.
What time should I arrive to set up my stall?
PLEASE DO NOT ARRIVE ON SITE BEFORE 8am.
The market officially opens at 12pm but we strongly advise that you are set up by 10.30am as footfall steadily increases throughout the morning, which may prove difficult to manoeuvre vehicles around. You will also need to allow time to park off site.
What are the access arrangements on market day?
Detailed arrangements will be confirmed to Stallholders once their payment, insurance documentation and risk assessments have been received and checked. Please ensure you have sufficient stock - it is a busy and popular market. We do not like stalls to be start clearing away before 4.00 pm, even if you have run out of produce. You could take the opportunity to market yourself/your products.
What are the parking arrangements?
All road space will have been allocated for stalls, so vehicles must be parked off site. There is free [to you] Stallholder parking at Kingfield Synagogue – 127 Psalter Lane, S11 8UX; this is approximately half a mile away so you will need to have thoroughly unpacked your vehicle. Sharrow Vale Market pay a donation for this facility on your behalf.
There is no space to have your vehicle parked near or next to your stall once unpacked, and we need you to unpack then remove your vehicle asap to prevent roadblocks. Ideally, you need someone with you to help!
What space and facilities can I expect as a Stallholder?
You will be allocated a 3m x 3m space. If you have a requirement for more please specify this on your application form; increased charges will apply depending on the size required.
Only stall space is provided: there are no tables or gazebos for you to use, you must bring your own stall setup (including appropriate weights). WE HAVE STRICT RULES ON THE GAZEBO TYPE & WEIGHTS ACCEPTABLE TO US.
There is no electricity provided.
There is a WC for stallholders located at the rear of the Pet Shop at 366 SV Rd.
What if I decide to cancel after I have paid?
In the event of our cancellation of the market, your payment will be returned in full or held over for the next market by your instruction.
In the event that you wish to cancel after being approved: your payment will only be refunded (minus the £10 cancellation fee) if we receive at least 7 days notice from you. Any refunds for short notice notice booking cancellations within one week prior to the event are at the discretion of the Stalls Allocation Manager.
No matter how late, if you can’t attend please do let us know; it is likely there will be others who would jump at the chance to have a pitch and this may influence whether you receive a refund/part-refund from us.
What happens if there is a car parked where my stall should be?
Notices are displayed in the streets and car parks well in advance of the market day asking people not to leave parked cars. Unfortunately, despite patrols the night prior to the market, some cars may remain.
We also keep ‘spare/reserve’ slots so you may be allocated a different pitch number on the day.
Where can I get help on the day?
The market is run by unpaid trained Volunteers and these will be wearing orange high viz STEWARD jackets. They will be available to answer any questions. Alternatively, the green first aid tent outside the beer/wine shop (bottom of Cowlishaw Road) is constantly manned as is the purple DJ tent outside of the junior school.
What safety rules do I need to be aware of?
You are required to obey all safety instructions issued before and on the day. In particular, gazebos must be adequately secured and weighted or you will not be permitted to trade.
Hot food providers must be adequately trained in the use of LPG and equipment must have been appropriately tested/certified.
You must not obstruct pavements, breaks between stalls or designated EXITS as these are for everyone’s safety.
What do I do with trade waste?
You must make your own provisions for removal of food waste/boxes/containers, etc. Breaches of this may result in fines and affect any future applications for a stall. Why not offer up some leftovers to hungry Volunteers!